Free Cleaning Invoice Template
Bill recurring cleaning visits, add-ons and supplies on one clear invoice, with payment terms your clients understand.
Fill it in below and download a PDF, or download the blank printable PDF. Prefer the full tool? Open the Invoice Generator.
A cleaning invoice that fits how you work
Cleaning businesses bill in a particular way: the same client every week or two, the occasional extra task, sometimes supplies, and now and then a late cancellation. This cleaning invoice template is set up for that.
- Filled online. The form above is preloaded with a sample: recurring visits, add-ons and Net 7 terms. Replace the sample with your own details, then download a PDF to email or text to your client, or print it.
- Blank printable PDF. Download it and fill it in by hand if you prefer to leave the invoice at the property.
How to fill in the invoice
- Your business details: name, phone, email and logo. Use “Save as template” so they fill in next time.
- Invoice number and date: online numbering is automatic and remembered in your browser.
- Bill to: the client’s name and billing address. If the service address is different, add it in the notes.
- Visits: one line per visit, or one line with the number of visits as the quantity and your per-visit price as the unit price. Add the visit dates in the description.
- Add-ons: inside the oven, inside the fridge, interior windows, laundry, deep clean of a room, each on its own line.
- Supplies: a separate line if you charge for supplies or special products.
- Fees: a cancellation or lockout fee on its own line with the date.
- Discount and tax: a discount is applied before tax, and tax is applied once, only to the lines you mark taxable.
- Terms: payment terms, accepted payment methods and your cancellation policy.
What to include
Recurring visits
For weekly or biweekly clients, list each visit date. If a visit was skipped or moved, say so. A client looking at “2 visits” can match them to their calendar in seconds.
Add-ons and supplies
Price add-ons separately from the base clean. It makes your base price easy to compare and shows clients what they asked for. If you bring eco or specialty products at extra cost, put them on a supplies line rather than hiding them in the visit price.
Cancellation fees
Write your policy in the terms, for example “Cancellations with less than 24 hours’ notice are charged $50.00.” Only bill the fee if the client agreed to the policy before the visit.
Commercial vs residential
- Residential (house cleaning): usually billed per visit, often due on receipt or within a few days.
- Commercial or janitorial: usually billed monthly by contract, sometimes by square footage or number of visits per week, often with Net 15 or Net 30 terms and a purchase order number from the client.
Sales tax treatment can differ between residential and commercial cleaning, and it depends on your state and locality. Check with your state revenue agency or a tax professional before you add tax.
Worked example: biweekly house cleaning with Net 7
A cleaner invoices a residential client for two biweekly visits in late September and early October.
Invoice date: October 5. Terms: Net 7. Due date: October 12.
| Line | Qty | Unit price | Amount |
|---|---|---|---|
| Biweekly standard clean (Sep 21, Oct 5) | 2 | $140.00 | $280.00 |
| Add-on: inside oven (Oct 5) | 1 | $35.00 | $35.00 |
| Add-on: inside fridge (Oct 5) | 1 | $30.00 | $30.00 |
| Eco supplies | 2 | $10.00 | $20.00 |
- Subtotal: $280.00 + $35.00 + $30.00 + $20.00 = $365.00
- Tax: none in this example
- Total due: $365.00
If the client had cancelled a third visit with less than 24 hours’ notice under the policy above, a line “Late cancellation fee (Sep 28)” at 1 × $50.00 would bring the total to $415.00.
Tips for getting paid on time
- Send the invoice the day of the last visit in the billing period.
- Use short terms. Net 7 or due on receipt is common for house cleaning.
- List the payment methods you accept in the terms, and include any payment handle or link.
- Follow up politely the day after the due date.
- Keep the same invoice layout for every client, so they know where to look.
Privacy
The online form runs in your browser. Nothing you enter is sent to our servers; drafts and invoice numbers are kept in your browser’s local storage. Download or print each finished invoice and keep a copy.
Need more than a template?
The full invoice generator has the same fields with three designs (Classic, Modern, Compact) and Letter or A4 paper. For other kinds of work, start from the general invoice template, and for a step-by-step walkthrough read how to make an invoice.
Frequently asked questions
Should I send one invoice per cleaning or one per month?
Either works. Many cleaners bill each visit for one-time jobs and send one invoice per month or per two weeks for recurring clients, with each visit on its own line.
How do I bill add-ons like inside the oven or fridge?
Put each add-on on its own line with a quantity and price, separate from the base visit. Clients can then see exactly what was extra.
Can I charge a cancellation fee?
Yes, if your client agreed to it in advance. Put the fee on its own line with the date of the cancelled visit, and state your cancellation policy in the terms.
What does Net 7 mean on a cleaning invoice?
It means payment is due within 7 days of the invoice date. An invoice dated October 5 with Net 7 terms is due October 12.
Do I charge sales tax on cleaning services?
It depends on your state and locality. Some states tax cleaning services, especially commercial or janitorial work, and others do not. Check with your state revenue agency or a tax professional.
Legit50 provides free document tools for general business use. They are not legal, tax or accounting advice, and you are responsible for the accuracy of the documents you create. Sales tax rules vary by state and locality. Learn more.